Recording Department

To request copies of recorded real property documents, please include the book and page or document number. Submit document requests to clerks@sjcounty.net.

Online Records Index Search

Recording Fees

Notice: Documents recorded in the office of the County Clerk are Public Records, subject to inspection and disclosure.

Documents/Plats/Survey's/UCC's

First Ten (10) Entries: $25.00
Each Additional Ten (10) Entries: $25.00

Plats and Surveys
Must be 18x24 and on mylar or paper. Effective August 1, 2011, all division of land plats and boundary line adjustments need to be approved by the San Juan County Subdivision Review Officer before they can be recorded. This applies to not only the unincorporated area of San Juan County, but also to areas within the planning and platting jurisdiction of the local municipalities.

Oil & Gas Leases
We first index Oil & Gas Leases by Book and Page, then by Lease number, and last by Legal Description.

Copies (Documents)

Copies: $1.00 per page
Certification: $1.00
Certified copy of Marriage License: $2.00
Maps and Plats: $5.00 per page
Fax: $1.00 per page

eRecording

Document Filing Requirements

Requirements

Document must be the original or a court certified copy.
Property must be identified with a Grantor (seller) and Grantee (buyer).
On Deeds the grantor must sign the document.
Street address will not be accepted. A complete legal description is required for transfer of property.
Notary information must be complete. Signature, date, seal, and expiration date is required.
1” x 4” space is required for the recording label on each page.
Include contact information with all documents.
Documents must be legible and reproducible after they have been scanned.

If Recording in Person – bring the original document or certified copy of the original in between the hours of 7:00 a.m. – 5:00 p.m., Monday - Thursday. If your document meets all of the requirements and you pay the appropriate fees, your document will be recorded in the order it was received. Once the document is scanned and the image is verified, our office will return the original back you.

If Submitting Documents by Mail – please include a check or money order for the appropriate amount, please see our recording fee schedule. Make checks payable to: San Juan County Clerk and mail the document along with payment and your contact information to P.O. BOX 550, Aztec, New Mexico 87410. Once we have received your document(s) and payment, we will determine if it will be either accepted or rejected. If it is rejected, your document and payment will be mailed back to you unrecorded with an explanation of why it was rejected. Accepted documents will follow the procedure as stated above.

Death & Birth Certificates

Birth & Death Certificates

The County Clerk does not issue Birth and Death Certificates. Those may be obtained from the Offices listed below:

Office of NM Vital Records and Health Statistics
1105 S. St. Francis Drive
P.O. Box 26110
Santa Fe, NM 87502-6110
(505)827-0121
1 (866) 534-0051

San Juan Public Health Office (Local Office)
355 S. Miller
Farmington, NM 87401
505-327-4461

Birth Certificate Information

Death Certificate Information

UCC Filings

Notice

Documents recorded in the office of the County Clerk are Public Records, subject to inspection and disclosure.
The County Clerk’s office will not hold rejected documents for any reason. We will immediately mail the document back to you unrecorded with an explanation of why it was rejected.
All credit/debit card purchases are subject to a 2.5% convenience fee.
Recording fees changed as of July 1, 2019

Attention

All division of land plats and boundary line adjustments need to be approved by the San Juan County Subdivision Review Officer before they can be recorded. This applies to not only the unincorporated area of San Juan County, but also to areas within the planning and platting jurisdiction of the local municipalities.

FAQs

Expand/Contract Questions and Answers

Why would the County Assessor’s Office refer me to the County Clerk’s office to obtain the recording date for my deed?
Whenever an individual wishes to assess property into his or her name, the Assessor requires a legal instrument proving ownership. If the document has been recorded with the County Clerk the property owner can obtain a copy of proof of ownership. If you are recording your real estate contract, mortgage, warranty deed, or other proof of ownership for the first time, the document must then be presented to the County Assessor’s Office to ensure that the new owner’s name and mailing address is recorded onto the property assessment records.
What are the recording fees?
Recording and Filing fees are $25.00 for the first ten (10) entries and $25.00 for each additional ten (10) entries. See Fee Schedule.
Can I record a copy, or must I record the original document?
The County Clerk’s Office requires the original document, which must be signed by all pertinent parties and notarized. The original document is returned to you.
Can I obtain copies of recorded documents?
Copies of recorded documents are available for purchase. Copies are $1.00 per page. Adding a certification (proving to be a true copy of the original on file) is an additional $1.00 per certification.
Can the County Clerk’s Office search the records and tell me who owns a particular piece of real estate and whether there are any mortgages or liens on the property?
The County Clerk’s staff will not process detailed real estate searches. Contact a Title Company for assistance. However, basic information on real estate transactions, mortgages, or liens can be provided. The County Clerk's Office also provides a Public Search Area for customers who wish to research Public Information on their own.
Are copies of subdivision maps available in the County Clerk’s Office?
Yes. Copies of recorded maps are filed and indexed by subdivision and are available for viewing and copies may be purchased.
A lien has been placed on my property. I have paid off the note, how do I remove the lien from the County Clerk’s record?
Even after the debt has been paid, a record of the lien will remain. A Release of the lien must be filed by the person or company who first filed the lien, stating that the lien has been paid or satisfied.
If there is a lien on my property, what information will the record contain?
The record will contain the total amount of the lien and the lien holder’s name. Any additional information should be obtained from the lien holder.
Whom should I call with additional questions about public records at the County Clerk’s Office?
Call or visit the County Clerk's Office. The County Clerk's office is located at 100 South Oliver Drive, Suite 200, Aztec, New Mexico 87410. Our phone number is 505-334-9471.

San Juan County, NM

Recording Department

To request copies of recorded real property documents, please include the book and page or document number. Submit document requests to clerks@sjcounty.net.

Documents/Plats/Survey's/UCC's

Copies (Documents)

San Juan County Clerk's Office processes e-Recordings from the companies listed below.

Requirements

Birth & Death Certificates

Notice

Attention

FAQs

Why would the County Assessor’s Office refer me to the County Clerk’s office to obtain the recording date for my deed?

What are the recording fees?

Can I record a copy, or must I record the original document?

Can I obtain copies of recorded documents?

Can the County Clerk’s Office search the records and tell me who owns a particular piece of real estate and whether there are any mortgages or liens on the property?

Are copies of subdivision maps available in the County Clerk’s Office?

A lien has been placed on my property. I have paid off the note, how do I remove the lien from the County Clerk’s record?

If there is a lien on my property, what information will the record contain?

Whom should I call with additional questions about public records at the County Clerk’s Office?